Tableau de bord

📈⏳ 5 tips for better time management

"If I had eight hours to cut down a tree, I would spend six sharpening my ax. "

1- Plan your day

Planning is ideally conceived by the day, using a day plan, or a daily plan, or even by writing down your daily priorities in your diary.

From the night before, just taking a look at your week and writing down 3-5 priorities for the next day will help you visualize your day, free your memory, and put your subconscious to work overnight.

2- Waste time to gain time

Remember this: "I take time to manage my time".

You have to agree to "lose" a little time each day to gain it. And planning is saving time.

A recent study found that by spending eight unhappy minutes a day planning, we could save an hour a day.

The point to remember, to put it simply, is that the more you have to do, the more time it takes to plan! Yet we all have this natural tendency to do the exact opposite, gripped by panic at not achieving "everything".

A panic that ends up paralyzing us and removing all our lucidity to move forward and fulfill our priorities of the day.

3- Learn to set limits

To manage your time well, you have to know how to set limits. First of all. And to the others. When you set limits, you keep your hand. You stay in the choice.

Here are some applications which are inspired by professional life but which can be transposed, quite the contrary, to personal and family life:

(i) - set a duration for each thing.

Do you need to write a press release? Give yourself a specific time to do so.

(ii) - During an appointment, I notify my contact, from the start, of the time I have.

By setting limits, the meeting will be organized automatically without overflowing.

(iii) - Ditto for telephone conversations:

I immediately frame by giving time limits: "I have X time".

(iv) - Another tip: I do not give an appointment at striking hours, but at 9:15 am instead of 9:00 am, or 2:45 pm instead of 2:30 pm. Guaranteed effect!

(v) - note the essential points of what was said during an appointment or even a telephone interview (a sort of "statement of conclusions") immediately after the interview, and I report on the agenda what should be (we free the mind and we avoid oversights).

(vi) - I define non-availability times, non-interruption zones by fixing, for example, slots of one or two "quiet hours" per day, door closed if you have an independent office, no telephone, no email… and no children nearby if you are at home!

The quiet hour at home will do you good but will also do good to your child who will take advantage of it, isolated in his room, to rest, read or play quietly.

4- Knowing how to say no (but also knowing not to say yes!)

Knowing how to say no is difficult (except between 18 months and 3 years!). It is even more difficult for some than for others because our ability to say no is directly correlated to the knowledge of our deep needs and our values, and more directly still, to our self-esteem. .

The more we are in self-esteem, the easier it is for us to oppose an unassertive, serene, non-aggressive against the request of the other. This no is easy because it allows you to stay in tune with yourself. Knowing how to say no is a skill that must be developed to calmly set limits and manage time effectively.

This is tantamount to granting yourself the right to refuse a request. However, in some cases (mine for example), the most difficult is not to know how to say no but not to say yes!

Let me explain: in my case, for example, I have never had any difficulty in saying no to the other, in a diplomatic and respectful manner of course, if the request seems inappropriate or does not meet my needs or to my priorities of the moment.

On the other hand, I am as suspicious as a plague of my enthusiastic nature and my attraction for challenges of all kinds, which lead me, more often than not, to get carried away and to accept more than it should be new proposals.

In short, I find it hard to resist (I reassure you, in certain areas only) the temptation! What do you expect! If you're like me, the best answer to your natural enthusiasm is to postpone your answer for a few days: make it a rule to never give your consent straight away.

Give yourself a few days to reflect and weigh the pros and cons of your commitment. It will be easier for you, with a rested head (cold?), To measure if you can really take on this new load in your schedule and especially if it is worth it, with regard to the priorities that you have set for yourself.

5- Tutorial to lighten your agenda in less than 5 minutes.

When you feel overwhelmed, that you no longer have control over the situation, physically or mentally, have no qualms about reducing your schedule.

Concretely, how do we do it?

1) We open our agenda.

2) We pick up the phone

3) We cancel (or postpone to a much later date) his appointment.

4) We blow a good blow and we breathe!

It's simple but terribly effective! And you will see, no one will die.

The earth hasn't stopped spinning. And take advantage of the time you have just released instantly, in your calendar, but also in your mind!

To conclude

"your choice set you free"

You will notice, whether it is a question of setting limits, knowing how to say no or even reducing your agenda, that everything is based on choice.

I could talk to you about time management on pages and pages, but that's not the point. Because I would like you to retain only one master idea: Managing your time is essentially based on your ability to CHOOSE and set limits, in accordance with your values, while respecting your priorities, and in asserting who you are.

More than any speech in the world, understanding it, experimenting it, integrating it into your daily life will allow you to regain control of the organization of your time today.

So, ready to take control?